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Administrative Assistant · Arlington, VA
Position Title Administrative Assistant
Location Virginia - Arlington Center (VA38)
Daily Responsibilities Specific tasks include the following:
* Provide administrative support, including handling mail, making copies and scanning documents, preparing expense reports and other forms, preparing mailings, making travel reservations, and performing other duties, as assigned.
* Maintain the business unit's office supply inventory, prepare order requests, and distribute received orders.
* Provide support to the Business Development team, including formatting documents, editing document layout and content, and printing and packaging marketing collateral.
* Support in-processing of new personnel by coordinating office/telephone set-up and garage access if necessary and preparing the Welcome Package.
* Provide meeting support, which includes creating, updating, forwarding and deleting meeting invitations via Outlook: setting up the meeting room–placing name tents, readying refreshments, etc., and room cleanup after the meeting.
* Maintain the business unit’s Outlook distribution lists, organizational charts and timecard approval groups and ensure lists are kept up-to-date and accurate.
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